Panelist Manual

Badge Details

• Every speaker will need to register individually for a Panelist Badge. You’ll receive registration instructions once your session is approved. If you run into any issues, our team is happy to help at [email protected]
• Panelist Badges grant access to all show days.
  Badges allow access to your panel room and the Show Floor but do not include early entry or special queuing.

Panelist Badge Pickup — North Hall — McCormick Place

Speakers who submitted the registration form can pick up their badges at Will Call, located in the North Building Queue Hall of the McCormick Place, during the following hours:

• Thursday, March 26: 8:00 AM – 7:00 PM
• Friday, March 27: 8:00 AM – 7:00 PM
• Saturday, March 28: 8:00 AM – 7:00 PM
• Sunday, March 29: 8:00 AM – 4:00 PM

Room Info: Setup & Capacity - South Building

• Main Stage - TBA
• S406 – The Tavern - TBA
• S405A – Panel Room – AV – Capacity 173
• S405B – Panel Room – AV – Capacity 173
• S404 – Panel Room – AV – Capacity 508
• S403AB – Panel Room – AV – Capacity 350
• S402A – Panel Room – AV – Capacity 173
• S403AB – Panel Room – AV – Capacity 173
• S402AB – Panel Room – AV – Capacity 173
• S401ABC – Panel Room – AV – Capacity 332
• S401D – Round Tables – AV – Capacity 96
• S503AB – Round Tables – AV – Power – Capacity 64
• Show Floor – Family HQ Workshops – Tables – AV – Capacity 80
• Show Floor – Family HQ Interactive – Open – AV – Capacity Varies
• Show Floor – C2E2 Interactive – Open – No AV, Voice Amplifier Available – Capacity Varies
• Show Floor – Figure Drawing – Chairs – No AV, Voice Amplifier Available – Capacity Varies

• Timing is everything — sessions must begin and end exactly as scheduled. Even if you start late, the end time stays the same.
• Most sessions run 45 minutes, unless you requested (and were approved for) something longer.
• Plan to arrive 15 minutes early so you can get settled, test your tech, and ease into show mode.
• We build 15–30 minute breaks between sessions, giving you enough time to set up and reset the room.
• As soon as the previous session wraps and the room is cleared, you’re free to begin your setup.

• An ELMO document camera is available upon request. Requests must be submitted 4 weeks prior to the show at [email protected]
• Laptops are provided, but you are welcome to bring your own if preferred.
• Please bring all presentation assets on a USB flash drive as a backup.
• Adapters are not provided. If you are using your own device, remember to bring any necessary adapters (e.g., USB‑C to HDMI).
• Rooms are typically equipped with wired microphones and either a TV screen or projector.
• Wireless microphones may be available upon request and must be approved prior to the show.
• Podiums include a built‑in podium microphone.
• If you encounter any technical issues onsite, please contact the crew member or AV technician assigned to your room or area.

Some sessions may be filmed or recorded for ReedPop and Popverse use. Panelists cannot request filming; all recording decisions are made solely by ReedPop and Popverse. Recorded sessions may be published on Popverse platforms—including the website, YouTube, and social media—at their discretion, with some content available exclusively to Popverse members or digital ticketholders. Popverse maintains exclusive rights to recorded sessions for up to 90 days after the event.

What is Popverse?
Popverse is ReedPop’s popculture and entertainment outlet, featuring news, interviews, and coverage of comics, fandom, and conventions. It is also the exclusive home for recorded panels from C2E2 and other ReedPop shows.

C2E2 is welcoming to individuals of all abilities and is a fully accessible event. ADA Entrance, Credentials, ADA Desk, and Additional Services can be found at:

For information about C2E2’S health and safety guidelines, please visit:

For time‑sensitive issues on‑site, such as a technical problem, badge issue, or being stuck in line right before your session you may contact the On‑Site Help Phone at (475) 266‑6191. This line accepts calls and texts during the following hours: 

Thu: 9:00 AM–9:00 PM | Fri–Sat: 9:00 AM–10:00 PM | Sun: 9:00 AM–5:00 PM

Please note: This phone number is intended as a last‑resort option, and response times may vary. Texts are preferred.

All pre‑show questions must be directed to [email protected], with C2E2 in the subject line.